30 Day Tour - Guidelines

1.    Overview
Veterans Film Festival’s is running a 30 Day Tour short film challenge, open to all ages, cultures, abilities and skill levels from around the world.

Total cash AU$3,000 and other prizes.

Entrants have the freedom to explore diverse perspectives and create short films that tell stories and raise awareness about serving and ex-serving Defence Forces personnel, their families and the influences and impact war has on our society.
To participate in the Veterans’ Film Festival competition see Official Rules

2.    Important Dates:

  • 21 August 2015 – known as ‘Kickoff’ – Friday at 7.00 pm (19:00) local time of the Producer
  • 20 September 2015 – known as ‘Deadline’ – Sunday at 12.00 Midnight (24:00) local time of the Producer –
  • Entries are to be uploaded by this time to a Dropbox folder provided by us. Entries received after the Deadline will not be considered.
  • 11 October 2015 – Notify Producers whose Entries have been selected for the Short List.
  • 20 October 2015 – Notify Short List Producers whose Entry have or have not been selected as a Finalist.
  • 11 November 2015 – Veterans Film Festival Awards Ceremony, starting at 7.00pm.

3.    Eligibility
The 30 Day Tour is open to all filmmakers, machinima, documentary makers and animators from around the world.

Filmmakers are responsible for putting together a team, cast and crew (producers, directors, cinematographers, writers, etc..), as well as securing equipment, locations, permits and costumes. Each team must be represented by a Producer.

We accept films in any language…however, films not made in English require English subtitles

Films will only be eligible if they are produced in adherence to and must comply with the Guidelines and the Official Rules.

4,    Preparation
The only work to begin prior to the Competition is:

  • Organizing Crew
  • Organizing Cast
  • Securing Equipment
  • Scouting/Securing Locations
  • Contact relevant authorities for Use of Weapons
  • Read through all documentation available below

5.    Producer
Our definition – the Producer is the person who registers any individual or group of filmmakers to participate in the Veterans’ Film Festival and who agrees to become the representative of that person/group/team.

The Producer is the only point of contact with the organisers and acts on behalf of the participating person/group/team in the 30 Day Tour short film challenge. The Producer is solely responsible for making payments, registrations and all contractual obligations. For Producer’s Agreement, refer to – Documentation

6.    Entry fees
We only accept payment of fees through PayPal.

30 Day Tour Entry Fees (Short film not exceeding 8 mins duration including credits)

  • Machinima – AU$00.00 NIL (Machinima entries are sponsored by University of Western Australia – UWA, therefore the fee is waived).
  • Regular Fees 19 years and over – AUD$50.00
  • Student filmmakers, Unemployed and Concession – AUD$30.00
  • Secondary School/16 to 18 years – AUD$20.00

Junior Film Competition Entry Fees (Short film not exceeding 4 mins duration including credits) Junior filmmakers entering the competition must have their parent/guardian fill out the registration form.

  • Fifteen (15) years and under – AUD$15.00

Please note:

  • Film School and Junior Applicants must supply the following:
    1. Student ID
    2. Name of school
    3. Name of your Course
    4. Lecture or Teacher
    5. Email of lecturer or teacher
  • REFUND POLICY – No refunds will be offered for any reason.

7.    Classification
Films made for the Veterans’ Film Festival may be seen by children under the age of fifteen (15) years of age. Therefore, the Veterans’ Film Festival only accepts films that are classified as having a G or PG rating.

General (G) – The G classification is suitable for everyone. G rated content may contain classifiable elements such as language and themes that are very mild in impact.

Parental Guidance (PG) – The impact of PG (Parental Guidance) classified films and computer games should be no higher than mild, but they may contain content that children find confusing or upsetting and may require the guidance of parents and guardians. They may, for example, contain classifiable elements such as language and themes that are mild in impact. It is not recommended for viewing or playing by persons under 15 years without guidance from parents or guardians.

It is the Producer’s responsibility to ensure that the film made for the Veterans’ Film Festival complies with a G or PG rating. For more details, please visit www.classification.gov.au

For further information about classifications please contact info@veteransfilmfestival.com.

8.    Slates
Pre-film required Slates: Before the finished Entry begins, the film must have…

  • 2 seconds of black
  • A title card with: team name, title, subject, genre, city, duration and date
  • A title with: This film was made for Veterans’ Film Festival
  • 2 seconds of black
  • Then the film begins

9.    Format
Entries must use the following format criteria:

  • Film Format to be 16 x 9 aspect ratio Resolution & Compression 1080p – 1920 wide x 1080 high
  • File Format – H264
  • Camera Settings – PAL 24 or 25 Frames per second
  • Audio – 48kHz (or 44kHz), 16-bit, stereo files.

10.    Registration – Producers need to:
Be familiar with and agree to abide by the Guidelines and Official Rules and other relevant information on our website (www.veteransfilmfestival.com)

Complete and submit our online Entry Form with payment

Complete and submit or upload all required documentation for the Competition

When registering, filmmakers nominate two (2) different numbers containing subjects that they would like to make their film about. The numbered subjects are:

  1. Biography / History
  2. Commemoration / Remembrance
  3. Contraband / Going AWOL (Absent With Out Leave)
  4. Indigenous / Cultural Diversity
  5. Disability / Health / Mental Health / Homelessness
  6. Enlisting / Being drafted / Going to war / In a conflict zone / Homecoming
  7. Family / Children / Widow / Widower
  8. LGBT – Lesbian, Gay, Bisexual, Transgender
  9. Living with war today / Your view on war
  10. Women – Serving / Ex-serving / Civilian
  11. Medical Personnel
  12. Peacekeepers
  13. Commemorating First World War / ANZAC (Best Film $500)

Once registration is complete the organisers will create a folder in Dropbox for the Producer to upload their entry and all documentation.

11.   Films may/can be made in any genre.

12.   Use of Weapons
The use of weapons in the making of a film for the competition requires Producer to obtain and submit evidence of their contact with all relevant authorities: local, civil agency, law enforcement department and film office/institute and your local council/municipality. For further information about use of weapons… CLICK HERE

13.   Production Documentation
As with any film production, whether for a competition or in a professional role, production documentation is a ‘must’. For further information about production documentation… CLICK HERE

All production documentation is to be completed and submitted with your film, to a Dropbox folder provided by the organisers, by the deadline of 20 September 2015 Sunday at 12.00 Midnight (24:00) local time of the Producer’s city or town:

14.   Music
Given the costly and time-consuming nature of clearing commercial music for private use, We recommend Producers use original and/or library, non-commercial, royalty free music in their Films, providing in all cases that any music has been cleared for use in this way by the Music Release Form. Participating groups are encouraged to work with a local composer and/or musicians to write and record music for the films. As with music, pre-recorded sound effects are allowed, though a Producer requires the rights to use them.

15.   Kickoff
On Friday, 21 August 2015 at 7.00 pm (19:00) local time – the organisers will email the Producer one (1) element and one (1) of their nominated subjects.

16.   Deadline
To submit your entry, films and all completed documentation are required to be uploaded by Sunday, 20 September 2015 at 12.00 Midnight (24.00) local time.

The 30 Day Tour only accepts entries uploaded to a Dropbox folder provided by the organisers.

Note: The organisers do not accept films submitted on a USB/DVD/Hard drive or other internet platforms such as Youtube or Vimeo, etc..

17.   The Judging criteria:

  • Artistic Merit (e.g. Story, Creativity, Entertainment value) – 50%
  • Technical Merit – 40%
  • Adherence to chosen Subject – 10%

18.   Awards Ceremony
The Veterans’ Film Festival Awards will screen and acknowledge the finalists in the 30 Day Tour challenge and reveal those judged the best in their categories, with cash and prize awarded.

The Veterans’ Film Festival reserves the right to reveal the finalists and winning films in their categories in any way it chooses and on any/all media/internet platforms now known or later developed.

Date: Wednesday, 11 November 2015
Venue: Australian War Memorial, Treloar Cres, Campbell ACT
Time: 6.30pm

To reserve your tickets available soon

Awards and Prizes
Veterans’ Film Festival is awarding $3,000 in cash and other prizes for the 30 Day Tour short film challenge.

All awards and cash prizes will be listed on this website in… Awards and Prizes

19.   How to get started
Familiarise yourself with the Guidelines and other relevant information and comply with the Official Rules found on our website (www.veteransfilmfestival.com).

Register your team using the online Registration Form… CLICK HERE